Route 66

S
harp Shooters

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Club Bylaws

Club Bylaws

Article I. Name

The name of this organization shall be the Route 66 Sharp Shooters 4-H Club.

Article II. Objective


The objectives of this club shall be to use our:

  • Head to gain knowledge through discovery,
  • Heart to enjoy belonging through participation,
  • Hands to experience generosity through serving,
  • Health to achieve optimum potential through leadership.

Article III. Members

1. Any youth who has passed his/her 9th birthday prior to January 1st, or is 8 years old and in third grade, but has not passed his/her 19th birthday prior to January 1 of the current 4-H program year, may become a member.

2. Any youth who is at least 5 years old and enrolled in Kindergarten by the beginning of the 4-H program year, which is October 1st, may become a Cloverbud.

3. Membership dues will be $10 per member or Cloverbud.
     a. The executive board may waive dues where they find there is a genuine inability to pay due to financial hardship.
     b. Dues will be paid with yearly enrollment between the October monthly meeting and the Februrary meeting.
     c. Members not paying their dues within the specified time will be dropped from the club membership.

4. To have the status of "a member in good standing," members must:
     a. Attend 50% of the montly club meetings and activities.
     b. Enroll in and complete at least 1 project to conclusion during each 4-H year.
     c. Be involved in at least one leadership experience at the club or county level, such as giving a demonstration, serving on a committee, or being a teen 
         leader.
     d. Be involved in at least one citizenship activity to help or serve others.
     e. Follow the New Mexico State 4-H Code of Conduct signed upon enrollment.
     f. Complete a record book in order to receive project completion pins.

5. Individuals whose membership has been revoked may re-join the organization. However, members who have lost membership more than 2 times, by failure to meet their obligations, may be permanently denied renewed membership in the club.

6. Members have the right to vote on all voting issues of the club.

7. At least one parent or guardian from each family should be enrolled as an Adult 4-H Volunteer.
     a. Senior members may join without the involvement of parents or guardians.
     b. Adult 4-H leaders shall be considered Associate members. Associate members shall have the right to address the membership, but may not vote or 
         hold office.
     c. Adult Volunteers are subject to following the New Mexico State 4-H Volunteer Code of Conduct.

8. All members, Cloverbuds, and Adult Volunteers shall pay the annual insurance fee of $1 per individual (unless enrolled in horse or rodeo projects which are $2).

9. This club does not discriminate on the basis of race, color, religion, gender, age, handicap, or national origin regarding its leaders and members.

Article IV. Meetings


1. Regular club meetings shall be held on the first Thursday of each month between the months of October and May.

     a. Additional Club meetings may be held during the summer months, but attendance will not count towards membership in good standing.

     b. Changes to the date of a meeting may be made by a majority vote of the members at any club meeting. Notification of the change must be

         distributed to the membership at least 14 days prior to the rescheduled meeting date.


2. Robert's Rules of Order, newly revised, shall govern the club's meetings.


3. A quorum shall consist of 51% of the membership.


4. Any bylaw may be amended, adopted, or repealed at a regular club meeting with a majority vote of the members, provided it does not conflict with state or county 4-H bylaws, policies or procedures. The change being voted on must be sent to all members before the meeting at which it will be voted upon.

Article V. Officers


1. The officers for the upcoming 4-H year shall be elected at the May club meeting by secret ballot voting.


2. Officer nominees may be any Junior or Senior member in good standing who has attended at least 5 club meetings during the current 4-H year.

     a. Nominees for President must be a Senior member who has previously served as a club officer.

     b. Officer nominees should be committed to attend monthly executive meetings and enroll in a leadership project during the coming 4-H year.

     c. The current President automatically becomes the Parliamentarian.


3. Officers shall serve for the term of one year.

     a. Any officer finding themselves not to be a member in good standing or missing more than 2 consecutive meetings may be replaced.

     b. In the case of an officer being unable to serve a full term, a new officer may be elected to take their place during a regular club meeting by majority

         vote.


4. No member may serve more than 2 consecutive terms in the same office.


5. Titles and duties of club officers shall be as follows:

President

     a. Call and preside at all meetings.

     b. Represent the club at all meetings/events requiring such representation.

     c. Appoint club committees as needed.

     d. Responsible for preparing agendas for executive and club meetings.

Vice-President

     a. Take over the duties of the president in his or her absence.

     b. Coordinate the duties of the Leadership Committee under the direction of the President.

     c. Serve as a member of any club committee not served by other executive officers.

Secretary

     a. Call roll of club members at the beginning of each meeting.

     b. Keep records and minutes of meetings. Read the previous meeting's minutes during the business portion of each club meeting.

     c. Send a copy of each meeting's minutes to the Organizational Leader and President after each meeting.

Treasurer

     a. Understand or learn how to keep financial records and properly manage funds.

     b. Receive and disburse funds as needed.

     c. Maintain an accurate record, on a monthly basis, of all club funds and be prepared to present a financial statement at each club meeting.

     d. Prepare a yearly report to be given to the County Extension Office.

Parliamentarian

     a. Advise the President, other officers, committees, and members on matters of parliamentary procedure.

     b. Support and encourage the current officers in their planning and responsibilities.

     c. In conjunction with the Organizational and Leadership Project Leaders, plan and conduct an annual officer training for incoming executive members.


6. The Leadership Committee shall be comprised of any Junior or Senior members who were qualified to run for an Executive office but did not receive an officer position. The head of the Leadership Committee shall be the Vice-President. Under the direction of the President, he or she may delegate to the Committee any of, but not limited to, the following duties:

     a. Reporting or history keeping

     b. Songs or recreation

     c. Birthdays

     d. Awards

     e. Programs

     f. Hospitality


7. The Executive Board shall consist of the officers of the club and the Organizational Leader. Leadership Committee members may be invited as necessary.

     a. The Board shall supervise the affairs of the club between regular monthly meetings and have the authority to conduct business on behalf of the club.

     b. The Board is subject to the orders of the club and shall report any actions to the membership at the next meeting.


8. Club officers and Leadership Committee members shall be held to the highest of expectations. Personal integrity should always be shown, as the role of representing 4-H is realized through service, leadership, and learning in the home, club, and community.

Article VI – Policies and Procedures


1. The club supports the use of the “New Mexico 4-H Policies and Procedures Handbook” to guide their actions.


2. The club and its membership shall be subject to rules and courtesies of the facilities and organizations of which it meets and participates.


3. Parental supervision shall be required for all children under the age of 8.